During the last year, The OL Club Committee has recognised that there is a discrepancy between The Club’s capabilities in certain areas and the demands in today’s increasingly accountable society.
Difficulties in recruiting people with the experience and time available to serve are apparent in the financial and legal areas. The Club relies on volunteers and Lancing to carry out its obligations and finding willing and able volunteers is becoming harder to achieve. Keeping pace with requirements in managing finances, GDPR, Insurance, Tax and other areas may pose risks in the future. The Committee is determined to anticipate these changes and this is the purpose of the Review.
A team of OLs has been requested by The OL Club Committee to review the current structure of The Club itself. The 'Review Team' has been selected for its ability to contribute to resolving the challenges which The Club faces. The members of the Review Team are separate from, but will report to the elected Club Committee. The members are as follows:
- Simon Hodson, Olds 1969 - 1974 (Review Team Chairman)
- Anthony Phillips, Gibbs' 1954 - 1959
- Barnabas Hurst-Bannister, Olds 1965 - 1970
- Matthew Searle, Second's 1977 - 1981
- Ryan Wood, Head's 2004 - 2009
- Laura Thomas, Field's 2002 - 2007
The Terms of Reference agreed are as follows :
A review, following an exercise of investigation and identification, to ensure that the organisation and structure of the OL Club (the "Club" is appropriate to mitigate any risks to the members of the Committee of the Club whilst ensuring that the Club functions, in terms of both what it does for Members and how it does it, in a way which is fit for purpose in the 2020s.
Process and Timeline (linked to scheduled meetings of the Committee):
- By 25 September 2019: an assessment of what the Club does and how it does it, combined with the elements carried out by the Foundation Office and a risk assessment arising from those conclusions,
- By 20 November 2019: a paper setting out what other schools do (and how they do it) in relation to the areas covered by the Club,
- By the end of January 2020: recommendations to the Club designed to fulfil the terms of the review,
- By April 2020: Presentation of final Review report to the Committee, which may lead to resolutions being proposed by the Committee to the AGM in May 2020.
We will ensure that all stages and recommendations are communicated to OLs via the Quad, website and e-newsletters throughout the year. If significant changes are recommended, it is expected they will be put to a vote at the 2020 AGM.
Martin Todd, Chairman of The OL Club