Catering Administrator (Maternity Cover)

Job Title:        Catering Administrator (Maternity Cover)

Reporting to:  Head of Catering, Executive Chef and Deputy Heads of Catering

General Duties:

• To support the Head of Catering, Executive Chef and Deputy Head of Catering with:
  • Daily management of financial systems.
  • Assist with inputting of daily catering invoices.
  • Weekly reconciliation and account reporting.
  • Monitoring of monthly shopping baskets.
  • Assist with and inputting of monthly stock takes.
  • Liaison with the finance office when appropriate.
• To provide general and flexible administrative support across department.
• To provide IT related support producing documents, spreadsheets and plans utilising Microsoft Office packages.
• To provide financial administrative support such as processing and reconciling invoices, compiling supplier comparisons and stock control.
• To liaise with the Deputy Head of Catering and Executive Chef / Head of Catering as appropriate.
• To ensure all verbal and written correspondence is to the agreed standard and appropriately recorded and filed.
• To deliver an efficient, caring and friendly service to all customers in all areas of the catering department.
• To work as a team and promote a harmonious working relationship.
• To comply with all College policies/procedures and site rules and regulations.

Skills and Experience:

• Previous experience as an administrator or working in a fast-paced environment.
• Ability to work in a calm and professional manner.
• Strong organisational skills, ability to multi-task and prioritise tasks effectively without compromising discretion or attention to detail.
• Excellent time management, organisational, administration and customer service skills.
• Possess excellent communication skills, good numerical skills and ideally have experience of working in a finance office.
• Have good IT skills with good knowledge and understanding of relevant ICT packages (word, excel) and experience using Saffron would be an advantage.
• Have good numerical skills to be able to undertake a variety of financial tasks, e.g. processing & reconciling invoices, compiling supplier comparisons, stock control.

Application Procedure:

Applications should be made using the application form. Candidates are asked to add a covering letter setting out, as succinctly as possible, their reasons for applying for the position at Lancing.

Application forms are available from the College website www.lancingcollege.org.uk.

Please send any emails to recruitment@lancing.org.uk

A full curriculum vitae and the names, addresses and telephone numbers of a minimum of two referees, one of whom should be the candidate’s current or most recent employer should be included with the application.

Applications will be reviewed on receipt and candidates may be invited to interview before the closing date. Early application is therefore advised.

Terms and Conditions:

• Salary is £17.18 per hour, inclusive of holiday pay.
• Hours of work are Monday, Wednesday and Friday 9.00am – 3.30pm, with a 30-minute unpaid lunch break.
• This is a term time only position plus 8 weeks (2 weeks during the Easter holidays 6 weeks during the Summer holidays).
• This position is offered on a fixed-term maternity cover contract, commencing in mid-October 2026. The contract is expected to continue for up to one year, or until the substantive postholder returns from maternity leave, whichever is sooner. The successful candidate will be given reasonable notice regarding the anticipated end date of the contract.